Exhibit Hours:
The Exhibit Hall is located in Orlando Ballroom IV-V and will be open to attendees during the conference program beginning at 7:00 AM on Friday, October 18. The show hours listed below are simply considered heavy traffic times. Please note exhibit hours are subject to change.

Set-up Hours:
Thursday, October 17: 6:00 PM - 11:59 PM

Tear-down Hours:
Friday, October 18: 3:30 PM - 5:30 PM

Show Hours:
Breakfast: 7:00 AM - 7:45 AM
AM Coffee Break: 9:45 AM - 10:15 AM
PM Coffee Break: 3:00 PM - 3:30 PM

All event packages must follow the address label standards found in the shipping form to ensure delivery. Please schedule your shipment(s) to arrive no earlier than October 14 to avoid storage fees. The shipping address and instructions can be found in the link HERE.

Shipping address:

(Group Name) (Table Number)
c/o FedEx Office at Hilton Orlando
6001 Destination Parkway
Orlando, FL, 32819
(ASER 2019 Fall Meeting)

Orders for power and any AV should be placed with EDLEN. Please CLICK HERE for the order form and contact information.

Move-out Information:
All exhibitor materials must be removed from the exhibit space no later than 5:30 PM on Friday, October 18. To ensure all exhibitor materials are removed from the exhibit facility by the deadline, all carriers should check-in at the registration desk no later than 5:30 PM on Friday, October 18.

Staff/Meeting Registration:
Each company is entitled to a specific number of Full Conference Registrations and Exhibit Hall Only Registrations based on your sponsorship level. Please note that Exhibit Hall Only staff will not be permitted in any of the session rooms. These passes are for booth staff only. Please contact the ASER office to receive your groups waived registration codes. Waived registration codes must be applied no later than October 4.

To be included in the promotions listed below, please be sure ASER receives a high resolution image file of your group's logo no later than September 24.

  1. The conference website will list all ASER 2019 Fall Meeting sponsor logos.
  2. A printed sign will be posted near the registration desk listing all sponsor logos and the sponsorship levels.
  3. The conference program app will list all ASER 2019 Fall Meeting sponsors.

Cancellation Deadline:
Please note that we cannot accept any cancellations after September 1, 2019.